The National Aeronautics and Space Administration (NASA) has launched the electronic Official Personnel Folder system (eOPF). The eOPF is an electronic version of your Official Personnel Folder and contains all the official records required to document your Federal career.
The benefits of eOPF include:
- Immediate access to your documents
- Ability to view or print your documents
- Enhanced accuracy, portability, and security of your documents
- Increased accountability through an audit trail that tracks who accesses your documents and the reason why
- Faster and more efficient records transfer between Federal agencies
- Timely and accurate data retrieval for retirement claims processing
The NSSC supports the Agency by managing the NASA eOPF program
- Maintaining all information, forms, and data that comprise the OPF;
- Administering the eOPF system for NASA employees;
- Establishing initial employee accounts and adjusting user access levels through NAMS;
- Serving as the custodian of employee records by establishing, maintaining, purging, transferring, and arranging files for archiving;
- Inserting and purging documents, as necessary, to meet regulatory and NASA guidance;
- Producing reports;
- Providing SF-75 (request for preliminary employment data) information, as required; and
- Maintaining and transferring employee performance files.
What's in Your Folder?
Your electronic folder contains only those documents specified in OPM's Guide to Personnel Recordkeeping at https://www.opm.gov/policy-data-oversight/data-analysis-documentation/personnel-documentation/#url=Personnel-Recordkeeping-GPR.
Incorrect or Misfiled Documents
If you discover documents in your folder that do not belong to you, please contact the NSSC Customer Contact Center immediately by calling 1-877-677-2123. This will initiate the Personally Identifiable Information (PII) Incident process. During the PII process, the misfiled documents will be removed from your folder and moved to the appropriate employee's folder. Both parties involved will be contacted within one hour of the eOPF team receiving notification.
How to Access your eOPF:
Note: This version of eOPF is for NASA employees only and will not be accessible to employees of other Federal Agencies.
New users click here for instructions on how to establish your eOPF Login ID and/or Password.
Current users click here for instructions on how to reset your eOPF Login ID and/or Password.
Click here for detailed instructions on how to access your NASA eOPF.
Click here for instructions on viewing documents in your NASA eOPF.
The eOPF Team will no longer notify the Center upon receipt and import of the performance folder for an employee transferring into NASA. The NSSC Personnel Action Processing team will review the employee's performance documentation and will update the employee's performance ratings in the Federal Personnel Payroll System (FPPS). The performance folders will be maintained at the NSSC and loaded to the performance folder section of the eOPF and will be accessible by the Center.
When general schedule (GS) employees separate or transfer out of NASA, the Center will only be required to forward hardcopy or scanned copies of the performance folders that were not completed in SPACE to the NSSC. The electronic records from SPACE will be pulled from the system and entered in the eOPF by the NSSC. The requirement for GS employees is to send the last 3 years of performance records with the transferring folder. We continue to ask that you make every effort to forward these hardcopy or scanned versions of files in a timely manner to avoid delays in forwarding the folder to NARA or the gaining Agency.
The NSSC does not have the ability to pull performance documentation for SES, ST or SL employees. The requirement is to forward the last 5 years of performance records for SES, ST & SL employees that are separating from NASA. Until a process is established for the NSSC to pull these executive ratings, we will still need the performance files to be sent to the NSSC for inclusion in the transferring eOPF.
Submitting Documents to be filed in the eOPF
When submitting documents to the NSSC to be filed in the eOPF, please use the HR Cover Sheet to ensure the proper routing. Please note that documents that require processing by the NSSC should be routed to the team that is responsible for the processing and not directly to eOPF.
NSSC HR contacts can save electronic documents to N:\Document Imaging\eOPF. The file name should be formatted as Last Name, First Name and Middle Initial (i.e. Doe, Jane M).
SF75 information and Pick-up SF50s
Center HR POCs, please forward any requests for SF75 info or Pick up SF50s to or from other agencies to the NSSC eOPF team using the NSSC Customer Contact Center email for NSSC action.
Requesting HR Specialist Access System Access
HR Specialist, Auditor, or other special system access requests should be submitted through NASA Access Management System (NAMS) for approval through your Center POC and provisioning at the NSSC.