EXTENDED TRAVEL (ETDY)

Training for new required ETDY Forms to request Travel Authorizations and Travel Vouchers:

SATERN Training new Agency NASA Pre-Travel Request for Authorization NF1850

SATERN Training for new Agency Officials-in-Charge Approval Form NF1846 needed for ETDY over 90 days

Training for ETDY policy and new required ETDY forms: Watch our Video in SATERN

The Concur Government Edition (CGE) travel system has been in operation for several years. As with most commercial off the shelf (COTS) packages, there is a rules of behavior screen. All users are requested to read the Rules of Behavior Screen. To read the Rules of Behavior, click here.
 
Simple Extended TDY Travel Process for NASA Travelers
 
Are you are planning on going on extended TDY with NASA and are wondering what
steps you need to do to ensure a successful trip? You've come to the right place! We've broken the process down into simple steps to help you figure out what to do next.
1. Complete the NSSC Extended TDY Questionnaire.
2. Watch the NSSC Extended TDY Video.
3. Attend ETDY Orientation via SATERN.
       a. Once you have logged into SATERN, click on "Catalog" then
           "Simple Catalog Search".
       b. In the keyword box type "Extended TDY" and click search.
4. Receive assistance on Extended TDY policies, procedures, and entitlements.
    Submit and receive an approved Travel Authorization via CGE according to
    your Center's process. For assistance, see: ETDY Counseling Checklist.
5. Prepare and submit a Travel Authorization Request via NF1850.
6. Prepare and submit a Travel Voucher via NF1850.
7. Prepare and submit an Officials-in-Charge Approval via NF1846.
8. Ensure receipts are attached to the Travel Voucher prior to submission.
9. Access the CGE Travel Voucher, print the fax cover sheet and
    fax to the number indicated on the front of the cover sheet.
10. The NSSC completes an audit of your Travel Voucher and receipts prior to
    disbursement once all necessary documents are obtained.
11. The Travel Voucher is routed to Center Management for approval.
12. NSSC disburses the Travel Voucher and submits to Treasury for payment.
13. You are notified via e-mail that payment has been made to Treasury.
14. You receive payment via your designated account.
 
  Need more detail?
 
  Reduced Per Diem rate
 
 NASA’s standard reduced per diem rate for ETDY travel is 65 percent under the current policy as defined in the NASA Procedural Requirements (NPR) 9750.1-3.1.2.
 
    a.   Consistent with 41 CFR 301-11.200, an ETDY authorization can include reasonable further reductions from this standard rate or limitations on approved lodging for unique circumstances, to the extent it can be  determined in advance that such will substantially lower costs without mission impact.  For example, if lodging is obtained at 50 percent per diem, the ETDY authorization should be adjusted to authorize a lower rate.
 
    b.   The reduced rate of reimbursement begins on the first day of travel regardless of the mode of transportation, except as noted in 3.1.3 below.  Allowances are covered by the reduced per diem rate; therefore, NASA will authorize the employee a per diem rate (up to 65 percent) to reasonably cover expenses for a one bedroom furnished apartment.  For ETDY greater than 90 days, first consideration should be given to long-term lodging facilities.  Long-term lodging facilities are available on the GSA schedule at http://www.gsa.gov.  If a long-term facility is not selected, proper justification should be provided.
 
Find more about Allowable ETDY Expenses Included in Reduced Per Diem Rate here.

 

Complete the ETDY Training SLAM

Once you have logged into SATERN, click on "Catalog" then "Simple Catalog
  Search"; in the keyword box type "Extended TDY" and click search.
 
  Use of Travel Cards
  Travel cards are to be used for official Government travel-related expenses only and
  should not be used for personal expenses while on official travel.
 
 
  GSA Long-term Lodging (Schedule 48)
  GSA's Schedule 48 is designed for lodging needs of 30 days or more. This program
  provides housing accommodations for temporary or permanent relocation. Typical
  facilities include apartment or condominium type properties that may be furnished with
  all the amenities of a regular home. The current list of vendors is available by clicking
  on the link above. Most of these properties will accommodate NASA Extended TDY
  travelers within the 65% reduce per diem rate and will allow use of the government
  charge card.
 
  Did You Know?
  In CGE, when a person is on ETDY and they have to travel for business to another
  location or home they should file a separate voucher which is called a "nested" trip.
  The nested trips should be processed in the order in which they occur. Additionally,
  all nested trips should be processed prior to the monthly ETDY (interim) travel voucher.

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