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NASA Purchase Card Program

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Welcome to the NASA Purchase Card Web Page maintained by the NSSC.
The NSSC functions as Lead Agency Program Coordinator (APC) for NASA's Purchase Card Program and serves as the contracting officer for NASA's
charge card contract with the bank contractor.
The Lead APC develops best practices and procedures for the P-Card Program;
ensures purchase card Center Program Coordinators are properly trained and fulfill requirements set forth by the Office of Management and Budget (OMB), GSA, and NASA; maintains content of the Agency-wide on-line training course; and, supports Headquarters in developing and improving procedures, circulars, and assessments on purchase card activities, both internally and outside the Agency.
The APC also provides oversight of the purchase card program through Center Program Coordinators. Each Center has Center Program Coordinators that provide account set-up, perform reviews and audits of Center p-card transactions, assists with monthly reconciliation and is responsible for the overall management of that Center's Purchase Card Program.
NASA Procurement Notice (PN) 16-24 dated December 16, 2016 has been issued.  This essentially removes the purchase card language from the NASA FAR Supplement 1813.301—Government-wide Commercial Purchase Card and places it into the newly established NASA Purchase Card Procedures and Instructions (PCPI).   This Procurement Notice also designates the NASA Shared Services Center (NSSC) as the Agency's lead and subject matter expert for the oversight and management of the NASA purchase card program.  Additionally, this revision consolidates and transitions the non-regulatory policy and guidance pertaining to the use of the NASA purchase card from NFS Subpart 1813.3 to the newly established PCPI.  Both the Procurement Notice 16-24 and the PCPI is posted under the "Regulations, Handbooks, Service Delivery Guides" Quick Link on the NASA Purchase Card webpage.

Purchase cardholders and approving official shall follow the new PCPI for all purchase card purchases. 


Change in Purchase Card Policy (Effective Immediately)

NEW REQUIREMENT:  Prior to placing an order, all purchase cardholders must check the System for Award Management (SAM) to ensure that the merchant is not suspended or debarred from doing business with the Federal Government.

The action to check SAM for excluded parties (suspended or debarred contractors) protects the Agency as well as ensures we are doing business with responsible, qualified and eligible vendors. 

For audit purposes, it is strongly recommended that you save a screen shot from SAM verifying the merchant does not have any "Active Exclusion Records" and then save this document with your purchase card transaction file.  This information is quickly and easily obtained from SAM and is located under the "Exclusions" section, and then "Active Exclusion".

For your convenience, here is the link to SAM:

Effective January 4, 2016, the retention period for procurement records, to include purchase card records (regardless of the dollar value) shall be maintained for a period of six (6) years after final payment.  The Federal Acquisition Regulation (FAR) is being amended to align the retention period of Government contract files with retention periods in the National Archives and Records Administration (NARA) General Records Schedule.  There is no longer be a distinction between retention periods for procurements over and under the simplified acquisition threshold.




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