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NASA Purchase Card Program

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NASA PURCHASE CARD

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Welcome to the NASA Purchase Card Web Page maintained by the NSSC.
The NSSC functions as Lead Agency Program Coordinator (APC) for NASA's Purchase Card Program and serves as the contracting officer for NASA's
charge card contract with the bank contractor.
 
The Lead APC develops best practices and procedures for the P-Card Program;
ensures purchase card Center Program Coordinators are properly trained and fulfill requirements set forth by the Office of Management and Budget (OMB), GSA, and NASA; maintains content of the Agency-wide on-line training course; and, supports Headquarters in developing and improving procedures, circulars, and assessments on purchase card activities, both internally and outside the Agency.
 
The APC also provides oversight of the purchase card program through Center Program Coordinators. Each Center has Center Program Coordinators that provide account set-up, perform reviews and audits of Center p-card transactions, assists with monthly reconciliation and is responsible for the overall management of that Center's Purchase Card Program.
 

Change in Purchase Card Policy (Effective Immediately)

NEW REQUIREMENT:  Prior to placing an order, all purchase cardholders must check the System for Award Management (SAM) to ensure that the merchant is not suspended or debarred from doing business with the Federal Government.

The action to check SAM for excluded parties (suspended or debarred contractors) protects the Agency as well as ensures we are doing business with responsible, qualified and eligible vendors. 

For audit purposes, it is strongly recommended that you save a screen shot from SAM verifying the merchant does not have any "Active Exclusion Records" and then save this document with your purchase card transaction file.  This information is quickly and easily obtained from SAM and is located under the "Exclusions" section, and then "Active Exclusion".

For your convenience, here is the link to SAM:
https://www.sam.gov/portal/SAM/##11

Increase to Micro-purchase Threshold
 
The Federal Acquisition Regulation which governs federal procurements is being revised to increase the micro-purchase limit from $3,000 to $3,500.  This increase is due to inflation.   As a result, effective October 1, 2015, the micro-purchase limit was set at $3,500 and accordingly, the single purchase limit when using a purchase card is $3,500.
 
Effective January 4, 2016, the retention period for procurement records, to include purchase card records (regardless of the dollar value) shall be maintained for a period of six (6) years after final payment.  The Federal Acquisition Regulation (FAR) is being amended to align the retention period of Government contract files with retention periods in the National Archives and Records Administration (NARA) General Records Schedule.  There is no longer be a distinction between retention periods for procurements over and under the simplified acquisition threshold.

 

 

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